Newark & Sherwood District Council

Whether your application is for a conservatory, a new house or a factory the way we deal with your application will be basically the same.

What we do with your application is set down in legislation and all authorities should deal with applications in a similar way.

Here we have set down the process in simple terms:

Validation and Registration:

The first thing we do when we receive an application is to allocate a case officer. This officer will deal with the application and will be your contact throughout the application process.

When we received any application we check that it has all the information we need to make it valid. This is set down in the council’s validation checklist. We will not validate your application until we have received all the information we need. We will write to you to ask for more information if you have not provided it with your application. We will also check that the right fee has been submitted.

Once we have the right information, we will register your application and start dealing with it.

Publicity and Consultation:

We consult various bodies to obtain their expert view on your application. These bodies might include the Highway Authority, English Nature or The Environment Agency.

We will also notify any properties will adjoin the site to let them know that an application has been submitted and / or will put up a site notice or advertise the application is the local press depending on the type and location of the development. We will normally give everyone 21days to make their comments.

Site Visit:

We visit every application site in order to assess the proposal in situ. This will normally be within the first four weeks.

The case officer will look at the plans, make notes and take photographs of the site for the case file as required.

Consideration:

The application will be assessed by the case officer who will take into account current planning policy, consultation responses and comments from local residents.

Negotiation:

Sometimes we will ask for changes to be made to the application if we do not consider that the proposal is acceptable in terms of current planning policy.

If the changes are significant we may re-notify (albeit we are not required to do so) and ask for further comments from consultees and local residents.

Decision:

There are various ways we can make a decision on an application and these are different depending on the type of application. Some applications must be reported to planning committee while other applications can be dealt with by an authorised officer of the council under delegated powers. Our scheme of delegation sets out how we normally deal with different type of applications.

View Scheme of Delegation (PDF File, 112kb)

Once a decision has been made we will send out a decision notice  to the applicant or their agent. We will not write to all those who have commented about the application to inform of the decision although such information is available by using our e-planning website.

If an application has been approved there will normally be conditions attached which will need to be discharged.

If an application is refused the applicant does have a right of appeal  to the Secretary of State.

Community Infrastructure Levy (CIL)

Community Infrastructure Levy (CIL) will apply to all such buildings regardless of the type of planning permission used to grant planning permission, however not all proposals will require a fee to be paid.  It will be dependent on the area in which the development is being carried out as well as factors such as;

• Residential or Commercial
• Floor space that is being created
• Demolition on the site

There are six stages to the CIL process which are identified by specific forms at each stage.  These are;

Pre-decision 

You must complete CIL Form 1 Form to Accompany Planning Application Form [21kb] and submit this with your application form.  

Post -decision

If CIL is payable, you will received CIL Form 2 Assumption of Liability Notice of Chargeable Development (Reg 31-39) [307kb] with your decision notice.  This will outline the amount of CIL that is required.  You will also be required to provide information on who is liable for the payment of CIL .  This MUST be returned prior to development commencement.  You should note that time will be required to process this form and complete the other 3 stages; therefore it is advisable to ensure this form is submitted at least 21 days before commencement on site.

We will then send you CIL Form 3 Liability Notice (Reg 65) [286kb] which confirmed the amount of CIL payable and who is liable to pay the charge.

If you consider that you are exempt from CIL payment you will have to complete and return CIL Form 4 Claim for Relief (Affordable Housing or Charitable Purposes) [250kb]. 

Then at least one day before the approved development commences you must complete and submit CIL Form 5 Commencement Notice (Reg 67) [269kb] ,which is notifying the Local Planning Authority that you intend to start work. 

At Commencement of work

You will be sent CIL Form 6 Demand Notice (Reg 69) [288kb] which is an invoice stipulating the fee payable and the time in which it must be paid.

If you fail to make the payments, or complete the required forms prior to commencement you will be liable to enforcement action being taken against you with may result in a prosecution.

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