Data protection and privacy 

We are committed to protecting your personal data and privacy.

The personal information you provide to us will only be used to process the application you have made to us.

Our planning applications website allows you to search, view detailed information of valid applications submitted to the authority. You can also track the progress and submit comments relating to applications being considered. 

Please note: To enable you to submit a comment and track the progress of an application using our planning application website, you must register as a user on our website and login beforehand.  Also, for a householder or minor commercial application, in the event of an appeal that proceeds by way of the expedited procedure, comments made about the application will be sent to the Secretary of State. There will be no opportunity to make further comments.

In using this facility you agree to be bound by the council's website terms of use, together with specific terms of use for using and viewing information on our planning application website.

Commenting on a planning application

You may have been notified about an application in your area or have seen a site notice or advert in the press about an application and want to make comments. Equally you may have heard by word of mouth. Anyone can make comments about any application. You do not have to be notified directly.


You need to make your comments to us within 21 days of the date of the notification letter, site notice or press advertisement. After this time you can still submit the comment if it is yet to be decided but the council can make its decision at any time after the 21 day notification period has expired.  You are strongly advised to check our website to see if the application has been decided.


The best way to submit comments on an application is by using our planning applications website.  Comments may also be submitted by email or letter to the District Council.  Comments will not be accepted by social media, e.g. Facebook, twitter etc.  Such comments cannot always adequately identify the person submitting comments or where they live in order to attach appropriate weight to the issues raised.  Similarly, anonymous comments submitted may be given less weight.


We will acknowledge comments that have been received by post or email.  Those submitted using our website are acknowledged automatically at time of submission.  We will not notify you of the decision, however a copy of the decision notice will be made available online at the time of decision.

The personal information you provide will only be used by the Council, in accordance with General Data Protection Regulation (GDPR) 2016 and used for the purposes of determining the planning application. It is important you consider the content of your comment as this will be published on our website. 

Prior to publishing on our website or issuing a paper copy, we will remove personal telephone numbers, email address and signature, special category data (e.g. supporting statements that include information about health conditions or ethnic origin), discriminatory data and information agreed to be confidential but all comments relating to an application together with your name and address will be visible.  You also need to be aware that all correspondence will be made available for public inspection (including public and press) at our offices without the removal of any personal information. 
 Please see our privacy notice for further information.


In the event of an appeal, comments have to be provided to the Planning Inspectorate and the appellant.  We will only remove the author’s telephone numbers, email addresses and signatures.  Further information can be found on their website.


Planning matters that can be taken into account

The main thing to remember when making comments on an application is that we can only take “planning matters” into account when making a decision on an application. This is set down in current legislation and applies to the determination of planning applications across the country, not just in Newark and Sherwood.

Planning matters normally relate to issues outlined in current planning policies contained in government advice and the Development Plan for the area. Other examples of planning matters include:

  • Loss of privacy
  • Overshadowing
  • Overbearing impact
  • Road safety
  • Effect on the character of the area
  • Effect on the trees or the landscape

Other matters which you are entitled to raise but which are not planning matters cannot be taken into account when determining an application.  Examples of non-planning matters include:

  • Loss of value of property
  • Personal dislike of the applicant
  • That a lot of people have objected
  • That the work was started without planning permission
  • Land ownership, boundary disputes or matters referring to legal covenants
  • Loss of private view
  • Matters covered by other legislation (such as licences or building regulations)

Contact us

Newark and Sherwood District Council
Castle House
Great North Road
NG24 1BY

01636 650000


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  • 01636 650000

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    Castle House
    Great North Road
    NG24 1BY

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